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Privacy Policy

Last updated: January 15, 2025

At Notiz Pro, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal information when you use our voice note-taking application. Notiz Pro is operated by an individual developer, and this policy reflects the capabilities and limitations of a small-scale operation.

Information We Collect

  • Voice recordings and audio files you create using our app
  • Transcription data generated from your voice recordings
  • Account information (email address, name) when you create an account
  • Device information (device type, operating system, app version)
  • Usage data (features used, frequency of use, error logs)
  • Payment information (processed securely through our payment providers)

How We Use Your Information

  • To provide and maintain our voice transcription and summarization services
  • To process your voice recordings and generate accurate transcriptions using OpenAI API
  • To create AI-powered summaries of your notes and recordings through OpenAI language models
  • To sync your data across your devices
  • To improve our AI models and service quality
  • To provide customer support and respond to your inquiries
  • To send important service updates and notifications
  • To process payments and manage your subscription

Data Storage and Security

  • We implement reasonable security measures, but cannot guarantee absolute security
  • Data is stored on third-party cloud servers which have their own security measures and limitations
  • No method of transmission or electronic storage is 100% secure
  • We are not responsible for unauthorized access, hacking, data breaches, or security incidents caused by third parties
  • We are not liable for any loss, corruption, or unauthorized access to your data
  • You acknowledge that you transmit data at your own risk
  • You should not store sensitive, confidential, or irreplaceable data solely on this service

Your Rights (GDPR Compliance)

  • Right to Access: You can request a copy of all personal data we hold about you
  • Right to Rectification: You can request correction of inaccurate personal data
  • Right to Erasure: You can request deletion of your personal data ("right to be forgotten")
  • Right to Data Portability: You can request your data in a structured, machine-readable format
  • Right to Object: You can object to processing of your personal data
  • Right to Withdraw Consent: You can withdraw consent for data processing at any time
  • As a small-scale operation, we will respond to data requests within 30 days, though we strive for faster response times
  • Complex requests may require additional time, and we will notify you if this is the case

Data Sharing and Third Parties

  • We do not sell, trade, or rent your personal information to third parties for marketing purposes
  • We use OpenAI API to process voice recordings - OpenAI has its own privacy policy and data handling practices
  • We share data with third-party service providers (cloud storage, payment processing) necessary for the service
  • We cannot control or be held responsible for third-party data handling, security breaches, or privacy practices
  • Third-party services may process, store, or access your data according to their own policies
  • We may disclose information if required by law, legal process, or to protect our rights and safety
  • Aggregated, anonymized data may be used for analytics and service improvement
  • By using this service, you acknowledge and accept the risks of third-party data processing

Data Retention

  • Voice recordings and transcriptions are retained as long as your account is active
  • You can delete individual recordings or your entire account at any time through the app
  • Deleted data is permanently removed from our systems within 30 days
  • Some data may be retained longer if required by law or for legitimate business purposes
  • Backup copies may persist for up to 30 days after deletion
  • We cannot guarantee immediate deletion from third-party services (OpenAI, cloud providers) which operate on their own schedules

Children's Privacy

  • Our service is not intended for children under 13 years of age
  • We do not knowingly collect personal information from children under 13
  • If we become aware of such collection, we will take steps to delete the information promptly

International Data Transfers

  • Your data may be processed in countries other than your own
  • We ensure appropriate safeguards are in place for international data transfers
  • We comply with applicable data protection laws and regulations

Cookies and Tracking

  • We use essential cookies to provide core app functionality
  • Analytics cookies help us understand app usage and improve our service
  • You can control cookie preferences through your device settings
  • We do not use tracking cookies for advertising purposes

Data Breach Notification

  • In the event of a data breach affecting your personal information, we will notify affected users as required by applicable law
  • As a small operation, we will make reasonable efforts to notify you within 72 hours of becoming aware of a breach
  • Notification will be sent to the email address associated with your account
  • We rely on third-party services and will notify you if we become aware of breaches at those services affecting your data
  • However, we cannot guarantee immediate awareness of all third-party security incidents

Changes to This Policy

  • We may update this Privacy Policy from time to time
  • Significant changes will be communicated to you via email or app notification
  • Continued use of the app after changes constitutes acceptance of the new policy
  • We encourage you to review this policy periodically
  • As a small operation, policy updates may be less frequent but will be made as necessary

Contact Us

  • If you have questions about this Privacy Policy or your data rights, please contact us:
  • Email: support@notiz.pro